[CREATIVE ARTISTS AGENCY] Sports - Executive Search Assistant

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.  

THE ROLE:

The New York office is seeking an Assistant to join the CAA Search team. The department assistant’s role is to coordinate the daily affairs of the team’s administrative needs in planning, scheduling meetings, organization of documents and team communication. The role is designed to streamline processes and lead on all administrative work in order to allow executives to focus on their core responsibilities. Assistants are an important part of the CAA structure, and it is hoped that the successful candidate will ultimately grow within the team. 

RESPONSIBILITIES:

  • Coordinate and book meetings for the team.  

  • Coordinate with Legal on the generation of new contracts.  

  • Liaise with clients in order to schedule candidate interviews.  

  • Generate monthly financial reports and ensure these documents stay up to date.  

  • Liaise with the finance department to ensure that all invoices are accurate and sent on time. 

  •  Document detailed notes from briefing calls in order to develop accurate job specifications.

  • Generate paperwork - weekly reports, pitch decks, proposals, interview notes, and reference checks in a timely and accurate fashion.  

  • Lead on the scheduling of all business development trips, including meeting scheduling, organizing travel arrangements, visa’s, etc.  

QUALIFICATIONS:

  • Organization and coordination skills.

  • Ability to work across time-zones effectively.

  • Self-motivated individual able to work independently

  • Skilled in budget preparation and fiscal management.

  • Knowledge of travel/lodging planning and scheduling.

  • Ability to communicate effectively, both orally and in writing.

  • Highly IT literate, with an ability to generate excellent presentations.

  • A desire to work hard and take on increasing levels of responsibility.

  • Highly numerate with strong project management and problem-solving skills.

  • Exceptional attention to detail and an ability to work efficiently under pressure.

  • Understanding of how to prioritize and juggle multiple projects at the same time.

  • Excellent telephone manner, with an ability to interact with individuals at a very senior level.

  • Willing to work overtime

Minimum of a Bachelor’s degree in Arts, Business or the equivalent.

Role is based in New York.

CLICK HERE TO APPLY.

Jaia Thomas